Actively purchasing 'greener' products or services is a complex task and can be time consuming for any purchaser making informed environmental choices. Looking for third party accredited labels provides credible, verifiable information on the environmental claims of products and services. If there isn’t a suitable piece of equipment that has a eco-label, then you should consider the following:

Look for design features that support upgrade, repair and remanufacture. How will your business needs change in the next 3 to 5 years?

Many offices pay extra for models with features they hardly ever use. Is it more economical to buy a simpler model and outsource more complex or demanding jobs?

Leasing instead of buying outright can give your business better cash flow and greater flexibility. An 'operating lease' (as opposed to a 'financial lease') means the supplier has a commercial interest in maintaining your equipment!

The distinction between what you can do with photocopiers, printers, faxes and computers is starting to blur. Having fewer pieces of equipment can save you money and lessen your environmental impact.

Most office equipment is no longer made in New Zealand – however some is. It’s much better to buy products that are locally made or assembled to reduce transport.

Think before you copy or print. Print using ‘draft’ feature to reduce toner use. Turn it off when its not being used. Some printers and photocopiers can print on both sides of the paper (duplex printing) which halves the amount of paper used and reduces the space required in filing systems.

• Ensure that all equipment is serviced and maintained regularly to ensure efficiency and no escape of fumes from chemicals.
• Fix small problems before they become big expensive problems.
• Ensure that operating equipment is in well-ventilated rooms.
• Don’t forget to include the maintenance contractor on your green suppliers list – what are their policies and practices?